We will collect and process the following data about you:
Information you give us. This is information about you that you give us by registering on our site, uploading data to our site, subscribing to one of our Services or by corresponding with us by phone, email or otherwise. The information you give us may include your name, company name, address, email address, images and phone number and financial information.
Information we collect from your use of our site.With regard to each of your visits to our site we will automatically collect the following information:
Technical information, such as the Internet protocol (IP) address used to connect your device to the Internet, whereabouts you connected to our service, your internet service provider (ISP), and what type of device you are using to access our service;
Information about your visits to our site, including the full Uniform Resource Locators (URLs) to, through and from which you access our service (including date and time); pages you viewed or searched for, length of time spent viewing pages, page response times, download errors, page interaction information (including scrolling, clicks, and mouse-overs), methods used to browse away from the page, details about how you interact with our emails (whether it was opened and which links were clicked in the email) and any phone number used to contact us.
Information we collect throughout our relationship. This is information relating to your purchases and any communications you may have with us regarding our products and Services.
Information we collect when you call us. If you call us we will automatically collect the following information:
The phone number used to call us
Providing us with your details online. This is information you may choose to provide us using the ‘Live Chat’ section of our Site or Service. The information we may receive may vary but typically includes your name, email address and IP address.
Information we collect when you link your 3rd party email account and calendar with us. As a user of our Service, you can elect to connect your third party email and/or calendar account to your GleanView account. If you connect your email account, we will log any emails sent or received from contacts stored in GleanView and attach them to the contact record. If you connect your calendar account, we will duplicate events on your third party calendar as calendar events in GleanView.
We process your personal information for the following reasons:
Pursuant to a contract in order to:
process information at your request to take steps to enter into a contract;
provide you with our services;
maintain business and service continuity; and
send service communications so that you receive a full and functional service and so we can perform our obligations to you. These may be sent by email. These will include notifications about changes to our service.
On the basis of your consent:
Where we rely on your consent for processing this will be brought to your attention when the information is collected from you;
We will only contact you with direct marketing communications if you consent to us doing so and you have the right to withdraw consent at any time by emailing firstname.lastname@example.org OR [clicking the unsubscribe link in any e-mail]. See the What are your rights? section below for more information.
In our legitimate interests of providing the best service and improving and growing our business we will process information in order to:
provide you with a personalised service;
improve our products and services;
keep our site and systems safe and secure;
understand our customer base and purchasing trends;
defend against or exercise legal claims and investigate complaints; and
understand the effectiveness of our marketing.
We will carry out analytics to improve our products and services as set out above. This may be through anonymising and/or aggregating personal data we collect, such that the information no longer identifies any specific individual. We may use, disclose, and otherwise process such information for our own legitimate business purposes.
You have the right to object to processing carried out for our legitimate interests. See the What are your rights? section below for more information.
To comply with legal requirements relating to:
the provision of products and services;
health and safety;
assisting law enforcement; and
any other legal obligations placed on us from time to time.
We will keep information about you until we no longer have a legitimate business need to retain it unless our obligations to regulators require otherwise. The contents of cancelled subscriptions to our Service are kept for a maximum of 3 months from the date of cancellation.
For the purposes set out in the ‘Why do we collect this information?’ section above, we will share your personal information with:
the following categories of third parties, some of whom we appoint to provide services, including:
business partners, subsidiaries, suppliers and sub-contractors for the performance of any contract we enter into with you;
analytics and search engine providers that assist us in the improvement and optimisation of our site;
Customer survey providers in order to receive feedback and improve our services.
Any member of our group, which means our subsidiaries.
Additionally, we will disclose your personal information to the relevant third party:
In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
If we are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.
At GleanView, we take your safety and security very seriously and we are committed to protecting your personal and financial information. All information kept by us is stored on our secure servers. Where we have given you (or where you have chosen) a password that enables you to access certain parts of our service, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
We use third party platforms to manage and deliver our services. In providing the services, your personal information will, where applicable, be used by the service provider on our behalf. We will check any third party that we use to ensure that they can provide sufficient guarantees regarding the confidentiality and security of your personal information. We will have written contracts with them which provide assurances regarding the protections that they will give to your personal information and their compliance with the required data security standards and international transfer restrictions.
Where processing of your personal data is based on consent, you can withdraw that consent at any time.
You have the following rights. You can exercise these rights at any time by contacting us at email@example.com. You have the right:
to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes;
To ask us not to process your personal data where it is processed on the basis of legitimate interests provided that there are no compelling reasons for that processing;
To ask us not to process your personal data for scientific or historical research purposes, where relevant, unless the processing is necessary in the public interest.
to request from us access to personal information held about you;
to ask for the information we hold about you to be rectified if it is inaccurate or incomplete;
to ask for data to be erased provided that the personal data is no longer necessary for the purposes for which it was collected, you withdraw consent (if the legal basis for processing is consent), you exercise your right to object, set out below, and there are no overriding legitimate ground for processing, the data is unlawfully processed, the data needs to be erased to comply with a legal obligation or the data is children’s data and was collected in relation to an offer of information society services;
to ask for the processing of that information to be restricted if the accuracy of that data is contested, the processing is unlawful, the personal data is no longer necessary for the purposes for which it was collected or you exercise your right to object (pending verification of whether there are legitimate grounds for processing);
to ask for data portability if the processing is carried out by automated means and the legal basis for processing is consent or contract.
Should you have any issues, concerns or problems in relation to your data, or wish to notify us of data which is inaccurate, please let us know by contacting us using the contact details above.
We use the following cookies for the following purposes:
Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences.
Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. These cookies are used by our third party advertising partners to display relevant ads to you when you visit certain websites.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Last Updated: 2/11/2019